How do guests find their seat?

Guests scan your QR code or open your link, type their name, and instantly see their table. They only ever see their own seat, not the whole chart.

Can I change the plan after publishing?

Yes. You can edit seats, tables and guests at any time. The QR code and link stay the same, so guests always see the latest version.

Does it keep families and groups together?

Yes. Smart auto-seating keeps parties and households together, respects table capacities, and can prioritise accessible tables for guests who need them.

Can I email guests their table?

Yes. Once published, you can email each guest with an email address their table and a link to find their seat again on the day.

New in GuestDrops

A QR Code Seating Plan That Finds Every Guest Their Table

No more crowding around a printed chart. Guests scan one QR code, type their name and instantly see their table — with a visual planner and smart auto-seating for you.

Create Your Event See How It Works

No app · No guest sign-up · Private by default

A printed seating chart creates a bottleneck at the entrance and is a nightmare to reprint when plans change. A QR code seating plan solves both. Build your guest list, arrange your tables on a visual venue plan, and publish a live seat finder. Guests scan, search their name, and see exactly where they're sitting — updated in real time, right up to the moment they walk in.

Visual venue planner

Drag and drop tables onto a canvas, set capacities and shapes, and see your whole room at a glance.

Smart auto-seating

Let GuestDrops seat guests for you — keeping parties together and respecting table capacity and accessibility.

Live seat finder

Publish one permanent QR code. Guests search their name and instantly find their table.

Email seat cards

Send every guest their table and a link to find their seat again on the day.

How the guest seat finder works

Once you publish, GuestDrops generates a permanent QR code and private link. Guests never see the whole chart — just their own table, keeping the experience calm and personal.

Guests scan the QR code and type their name
Accent-insensitive search handles spelling and nicknames
They see their table (and party) instantly
Optional shared passcode keeps the plan private

Planning tools that save hours

Import your guest list, arrange tables visually and let smart auto-seating do the heavy lifting — then keep editing right up to the day without ever reprinting a thing.

CSV guest-list import with duplicate detection
Capacity warnings and accessibility flags
Keep parties and households seated together automatically
Update seats anytime — the QR code never changes

Frequently asked questions

Explore more:Wedding photo sharing QR code photo sharing Audio guestbook

Ready to collect every moment?

Set up your event in minutes, share your QR code, and let every guest add to the story.

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